Wednesday, 13 June 2007

Google providing University email services (and more)

I suspect some in the UK records management community will have read my previous postings regarding the rise and rise of Office2.0 and its inevitable impact on records management with a certain amount of disbelief.

For those of us working in the higher education sector that future is already here. If you don’t believe me take a look at this story on the BBC website about Trinity College Dublin’s decision to outsource its student email service to Google.

And that is only the tip of the iceberg as the following quote from the same article illustrates:

“The offer to higher education also includes free online tools, hosted by Google, which allow students to work on files from any internet-connected computer, on campus, at home or anywhere else.”

That’s right; Google won’t just be hosting all student and staff emails, but potentially all the documents, spreadsheets and other files students create as well.

No more storage costs, no need for resource-driven retention management, no need for classification schemes, file plans or thesauri, no need for back-ups and disaster recovery...

Okay so we as records managers might disagree with the validity of some or all of the above statements, but you can bet your bottom dollar that this is exactly what senior managers are thinking.

The business case for an institutional EDRM system just got a lot harder to sell...

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